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Home > Right To Information > Our Policies

Our Policies

Southbank Institute of Technology continually reviews all its policies to ensure they are up to date and readily available to the public. Currently, SBIT is reviewing all policies, procedures and forms with regard to the repealed FOI Act replaced by the Right to Information Act 2009, the Privacy Standard IS42 replaced by the Information Privacy Act 2009, the Financial and Administration and Audit Act 1977 replaced by Financial Accountability Act 2009 and the Financial Management Standard replaced by the Financial and Performance Management Standard, all of which commenced on 1 July 2009.

SBIT’s policies outline the Institute’s philosophy and intent.  A complete list of policies can be accessed through this link.

In addition to internal policies Southbank has the following Insurance Policies:

Public and Products Liability Insurance
Public Liability Insurance


Number Policy Name File Size Date Created
001 Compliance Policy 185kb 7/8/2009
002 Risk Management Policy 83kb 7/8/2009
003 Contract Management Policy 236kb 7/8/2009
061 Policy Development and Compliance Policy 121kb 7/8/2009
065 Privacy Policy 113kb 7/8/2009
066 Complaints Framework Policy 137kb 17/6/2010
200 International Code of Conduct Policy 89kb 7/8/2009
225 Corporate Image Policy 127kb 7/8/2009
226 Media and Public Relations Policy 128kb 7/8/2009
227 Use of Images, Recordings and Copyright Materials Policy 121kb 7/8/2009
228 Advertising and Marketing Communications Policy 122kb 1/12/2009
229 Printing Policy 122kb 7/8/2009
230 Events and Graduations Policy 120kb 7/8/2009
231 Sponsorship Policy 129kb 7/8/2009
232 Fundraising Policy 111kb 7/8/2009
233 Promotional Merchandise Policy 121kb 7/8/2009
234 Display Material Policy 111kb 7/8/2009
235 Student Initiatives Policy 118kb 7/8/2009
236 Marketing Strategy Policy 111kb 7/8/2009
237 Market Research Policy 117kb 7/8/2009
238 Broadcast Email Policy 100kb 13/5/2010
275 International Education Agent Policy 108kb 17/6/2010
276 International Student Recruitment Policy 97kb 15/6/2010
400 Higher Education Curriculum Development Advisory Committee Policy 113kb 7/8/2009
401 Higher Education - Academic Integrity 83kb 7/8/2009
402 Higher Education – Free Intellectual Inquiry Policy 81kb 2/9/2009
403 Higher Education – Student Admission Policy 89kb 2/9/2009
404 Student Progress and Exclusion – Higher Education Policy 97kb 2/9/2009
405 Higher Education - Support for Students at Risk 83kb 7/8/2009
406 Higher Education - Commitment to the Scholarship of Teaching and Learning 83kb 7/8/2009
500 VET Student Admission Policy 99kb 1/4/2010
505 Internet Enrolment Policy 98kb 7/8/2009
507 Guidelines for Students with a Disability Policy 104kb 2/9/2009
507 Students with Disabilities Policy 108kb 8/6/2010
510 Refund and Fee Exemption Policy 219kb 7/8/2009
511 SBIT Payment Plan Policy 110kb 25/2/2010
513 Student Ability to Withdraw from Classes within 21 Days of Close of Study Policy 102kb 2/9/2009
514 Student Identification Card Policy 134kb 2/9/2009
515 SBIT Scholarship and Bursary Program Policy 97kb 2/9/2009
520 Higher Education FEE-HELP Policy 210kb 19/10/2009
521 VET FEE-HELP Policy 214kb 1/4/2010
522 FEE-HELP Review and Re-Crediting Policy 157kb 25/9/2009
523 VET FEE-HELP Review and Re-crediting Policy 159kb 1/4/2010
524 FEE-HELP Tuition Fee Refund Policy 130kb 25/9/2009
526 VET FEE-HELP Tuition Fee Refund Policy 124kb 1/4/2010
530 Library Food and Drink Policy 78kb 7/8/2009
601 Southbank Institute of Technology VET Student Rules Policy 497kb 28/6/2010
602 SBIT Higher Education Student Rules 458kb 7/8/2009
604 Classroom-Library Food and Beverages Policy 84kb 7/8/2009
605 Retention of Student Results and Assessment Records Policy 85kb 1/12/2009
606 Food Safety Policy 75kb 8/6/2010
613 Animal Ethics Policy 77kb 7/8/2009
614 Tuberculosis (TB) Testing Policy 75kb 7/8/2009
616 Appeals Policy 151kb 7/8/2009
617 International Student Appeals Policy 163kb 7/8/2009
618 International Student Academic Progress Monitoring Policy 104kb 7/8/2009
619 Higher Education Student Non-Academic Grievance and Appeals Policy 153kb 7/8/2009
620 Higher Education Student Academic Grievance and Appeals Policy 157kb 7/8/2009
621 VET FEE-HELP Non-Academic Grievance and Appeals Policy 138kb 23/3/2010
622 VET FEE-HELP Academic Grievance and Appeals Policy 144kb 23/3/2010
640 Intellectual Property Policy 152kb 7/8/2009
645 Educational Program Planning Parameters Policy 110kb 13/10/2009
660 Critical Incident Management (for international students) Policy 111kb 7/8/2009
661 International Deferral, Suspension and Cancellation of Enrolment Policy 117kb 7/8/2009
662 International Online or Distance Learning Policy 102kb 7/8/2009
663 International Expected Duration of Study Policy 117kb 7/8/2009
664 International Transfer Between Registered Providers Policy 135kb 7/8/2009
665 International Students Under tha Age of 18 Care Arrangements Policy 92kb 7/8/2009
705 Ethics - Financial Management Policy 82kb 7/8/2009
707 Ethics - Offical Misconduct Policy 83kb 7/8/2009
708 Ethics - Gifts and Benefits Received and Given Policy 126kb 7/8/2009
710 Governance - Control Environment Policy 82kb 7/8/2009
711 Governance - Risk Management and Insurance Policy 86kb 7/8/2009
712 Governance - Audit Committee and Internal Audit Functions Policy 84kb 7/8/2009
713 Governance – Foreign Currency and Derivatives Policy 92kb 2/9/2009
714 Governance - New Entity Creation-Acquisition Policy 80kb 7/8/2009
715 Governance - Financial Delegations Policy 91kb 7/8/2009
716 Governance - Segregation of Duties Policy 81kb 7/8/2009
717 Governance - Retention of Accounting Records Policy 121kb 7/8/2009
718 Governance - Accountable Forms Policy 78kb 7/8/2009
719 Governance - Loss of Property and Money Policy 83kb 7/8/2009
720 Governance - Conference Venues and Attendance Policy 91kb 18/5/2010
721 Governance - Taxation Policy 98kb 7/8/2009
725 Systems - Accounting Systems Policy 79kb 7/8/2009
726 Systems - Systems Appraisals Policy 104kb 7/8/2009
727 Systems - Systems Security Policy 81kb 7/8/2009
730 Accounting - Accrual Accounting Policy 79kb 7/8/2009
731 Accounting - Materiality Policy 81kb 7/8/2009
732 Accounting - General Ledger and Journals Policy 82kb 7/8/2009
733 Accounting - Suspense-Clearing Accounts Policy 78kb 7/8/2009
735 Report - Financial, Management, Reconcilliations and Analysis Policy 86kb 7/8/2009
736 Reporting - Annual General Purpose Financial Statements (Annual Accounts) Policy 96kb 7/8/2009
737 Reports - Budgets Policy 83kb 7/8/2009
740 Revenue - Recognition Policy 89kb 23/3/2010
741 Revenue - Invoicing (Charging); Credit Notes; Order Terms Policy 76kb 23/3/2010
743 Revenue - Collection (Receipting; Banking, Rounding) Policy 83kb 23/3/2010
744 Revenue - Authority to Receipt Policy 90kb 23/3/2010
745 Revenue - Acceptable Forms of Payment Policy 94kb 23/3/2010
746 Revenue - Refunds Policy 95kb 23/3/2010
747 Revenue - Goods and Services Received below Fair Value Policy 88kb 23/3/2010
748 Revenue - Competitive Neutrality Policy 84kb 23/3/2010
755 Debtors - Recognition and Recovery Policy 102kb 13/1/2010
756 Debtors - Credit Application and Credit Limits Policy 105kb 13/1/2010
757 Debtors - Records Policy 105kb 13/1/2010
758 Debtors - Revenue not Invoiced Policy 87kb 13/1/2010
759 Debtors - Repayment Arrangments Policy 70kb 13/1/2010
760 Debtors - Student Time-to-Pay Plans Policy 81kb 13/1/2010
761 Debtors - Bad and Doubtful Debts Policy 105kb 13/1/2010
762 Debtors - Overpayment of a Creditor Policy 74kb 13/1/2010
770 Expenditure - Definition Policy 97kb 1/12/2009
771 Expenditure - Identification and Recording Policy 97kb 1/12/2009
772 Expenditure Approval (via Financial Delegations) Policy 97kb 1/12/2009
773 Expenditure - Purchasing Policy 120kb 1/12/2009
774 Expenditure - Creditors (Creation, Payment, Processing, Credit Notes) Policy 109kb 1/12/2009
775 Expenditure - Corporate Purchasing-Credit Card Policy 88kb 1/12/2009
776 Expenditure General Payments Policy 109kb 1/12/2009
777 Expenditure - Payment Types (EFT, Cheques) Policy 108kb 1/12/2009
778 Expenditure - Periodic Payments Policy 98kb 1/12/2009
779 Expenditure - Major Accounts Payments Policy 103kb 1/12/2009
780 Expenditure - Reimbursements from External Parties Policy 103kb 1/12/2009
785 Expenses - Grants and Subsidies Policy 94kb 1/12/2009
786 Expenses - Special Payments Policy 104kb 1/12/2009
787 Expenses - Reimbursable Business Expenses Policy 73kb 1/12/2009
789 Expenses - Hospitality Policy 78kb 1/12/2009
793 Expenses - Communications Reimbursement Policy 77kb 1/12/2009
794 Expenses - Student Scholarships Policy 78kb 1/12/2009
795 Assets - Definition Policy 109kb 7/8/2009
796 Property, Plant & Equipment and Intangibles - Recognition and Thresholds Policy 86kb 23/3/2010
797 Property, Plant & Equipment and Intangibles - Cost of Acquisition Policy 87kb 23/3/2010
798 Property, Plant & Equipment and Intangibles - Capital v Expense Policy 74kb 23/3/2010
799 Property, Plant & Equipment and Intangibles - Capitalisation of Borrowing Costs Policy 76kb 23/3/2010
800 Property, Plant & Equipment and Intangibles - Capital Work In Progress Policy 79kb 23/3/2010
801 Property, Plant & Equipment - Portable and Attractive Policy 78kb 23/3/2010
802 Property, Plant & Equipment and Intangibles - Assets Held for Sale Policy 76kb 23/3/2010
803 Property, Plant & Equipment - Depreciation Policy 84kb 23/3/2010
804 Property, Plant & Equipment and Intangibles - Safeguarding Policy 75kb 23/3/2010
805 Property, Plant & Equipment and Intangibles - Stocktakes Policy 76kb 23/3/2010
806 Property, Plant & Equipment and Intangibles - Disposal Policy 79kb 23/3/2010
807 Property, Plant & Equipment and Intangibles - Transfer Policy 76kb 23/3/2010
808 Property, Plant & Equipment and Intangibles - Revaluation Policy 79kb 23/3/2010
809 Property, Plant & Equipment and Intangibles - Impairment Policy 80kb 23/3/2010
816 )Intangibles - Internally Developed Capitalisation Policy 81kb 23/3/2010
817 Intangibles – Amortisation Policy 79kb 23/3/2010
818 Intangibles - Rights of Access and Rent-Free Leases Policy 71kb 23/3/2010
820 Cash - Cash Management and Custody Policy 83kb 23/3/2010
821 Cash - Bank Accounts Policy 88kb 23/3/2010
825 Investments - Power to Invest Policy 82kb 23/3/2010
826 Inventory - Recognition and Recording Policy 94kb 23/3/2010
827 Prepayments - Recognition and recording Policy 80kb 23/3/2010
830 Liability - Liability v Commitment Policy 89kb 23/3/2010
831 Retention Monies - Bank Guarantees Policy 80kb 23/3/2010
832 Accruals - Expenses Policy 84kb 23/3/2010
833 Accruals - Employee Entitlements Policy 92kb 23/3/2010
834 Accruals - Unearned Revenue Policy 88kb 23/3/2010
835 Leasing - Finance v Operating Leases Policy 109kb 23/3/2010
837 Contingencies - Assets and Liabilities Policy 95kb 23/3/2010
839 Equity and Reserves Policy 96kb 23/3/2010
840 Smoke Free Campus Policy 96kb 7/8/2009
841 Use of Staff Lounge Policy 96kb 7/8/2009
842 Recruitment and Selection Policy 100kb 7/8/2009
845 Leave Management and Staff Absenteeism Policy 96kb 1/12/2009
847 WARN Operating Policy 111kb 1/12/2009
848 Adjunct Appointments Policy 101kb 1/12/2009
849 Educational Staff Qualifications Policy 99kb 1/12/2009
850 Performance, Learning and Innovation Policy 103kb 7/8/2009
851 Learning and Development Policy 143kb 13/1/2010
852 Induction Policy 92kb 13/1/2010
853 Employee Exit Policy 84kb 25/2/2010
885 Workplace Health and Safety Policy 96kb 7/8/2009
907 Remote Access (Wireless Cards) Policy 90kb 7/8/2009
908 Issuing of Laptops Policy 87kb 7/8/2009
910 Mobile Communications Policy 103kb 7/8/2009
911 Institute Telecommunications Policy 105kb 13/10/2009
951 Key and Lock Policy 113kb 7/8/2009
961 Learning Space Policy 97kb 7/8/2009
963 Use of Auditoria (B1012, H1026, H1027 and D1010) Policy 98kb 7/8/2009

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Last updated 23 July, 2010